Provisions Sales Assistant

About Provisions

Chef Clark and Chef Chas draw inspiration from their travels and from the bounty of fresh, local ingredients that Jackson Hole has to offer. Through Provisions, the chefs offer personalized, seasonal, and thoughtful menus for catering and private chef services. We put the emphasis on quality first with a focus on local ingredients by utilizing our relationships with local farmers.

Since founding Provisions in 2020, Chef Clark, Chef Chas and Mekki Jaidi have seen the business grow exponentially to meet the evolving catering and private chef demand in the market. As the business grows, so must the team. Provisions Sales & Events team prides itself on exceptional customer service and collaboration with our clients and industry partners. Having the right team in place is critical to continue to deliver excellent service and unlock continued growth.

About the Role

We're looking for a highly organized, detail-oriented Sales Assistant to support our Growth Director and Events Director across all sales initiatives. This role is central to how we plan and execute events — from large weddings, corporate events, and fundraisers to private chef bookings, community events, and food truck bookings. This individual will play a critical role in coordinating across clients, planners, internal teams, and vendors, keeping details accurate, deadlines on track, and communication clear.

This role is task-oriented and fast-moving. Priorities can shift quickly depending on the stage of planning for each event, so the ideal candidate is energized by variety and a dynamic pace. You'll be balancing behind-the-scenes coordination with in-person, client-facing responsibilities on a regular basis.

This position begins as an hourly role with room to grow into a salary position as this individual takes on more responsibility within our sales and events operations.

Key Responsibilities

Menu & Event Materials

●      Keep menus updated across internal systems and client-facing materials

●      Design and print event menus using Canva software

Event Coordination & Client Communication

●      Coordinate key planning meetings for large events; take detailed notes and follow up with clients/planners to finalize details as events approach

●      Coordinate and document in-person client and partner planning meetings

●      Attend site visits and tastings

Sales & Lead Management

●      Review incoming leads and decline those with date conflicts

●      Take on smaller leads once trained (events under 12 guests, bachelor/bachelorette parties)

Operations & Logistics

●      Manage rentals and linens for events

●      Manage the bakery order sheet (wholesale orders and event bakery orders)

Marketing Support

●      Coordinate marketing initiatives in collaboration with the internal team and Outpost Marketing

What We're Looking For

●      Excellent time management and the ability to juggle multiple, shifting priorities with time-sensitive requests

●      Strong communication skills with clients, partners, and internal teams

●      High attention to detail and strong organizational habits

●      Composure and clarity when communicating about mistakes or navigating difficult customer situations

●      A drive to identify and improve inefficient workflows

●      A collaborative, team-first mindset

●      Genuine interest in client-facing work

●      Proficiency in Microsoft Office and Google collaboration tools

Compensation

●      Hourly $25-$30 DOE

●      Part time

●      Opportunity to expand to full time