Marketing & Administrative Coordinator

Jackson Hole Art Auction is seeking a highly organized, detail-oriented Marketing & Administrative Coordinator to support both the marketing and day-to-day operations of a leading fine art auction house specializing in Western, wildlife, and Native American art. This is a dynamic, client-facing role ideal for someone who thrives in a fast-paced, creative environment and is comfortable balancing marketing execution with administrative responsibilities.

Responsibilities

Marketing & Publicity

• Coordinate with external designers to develop advertising and marketing collateral across print and digital platforms
• Manage advertising schedules, deadlines, and marketing budget tracking
• Update and maintain website content to ensure accuracy and timely promotion of auctions and events
• Oversee email marketing and social media campaigns, including scheduling, content coordination, and execution
• Draft and distribute press releases to media outlets and industry contacts
• Respond to media and publicity inquiries in a professional and timely manner
• Assist in the planning and execution of auction events, exhibitions, and related promotional activities

Administrative & Operations

• Serve as a first point of contact by answering phones and greeting gallery visitors
• Monitor and respond to inquiries via the general email inbox
• Compile and maintain vetting spreadsheets and internal records
• Ensure the gallery space remains organized, presentable, and client-ready
• Perform inventory data entry 
• Draft and send consignment contracts and client documentation
• Assist with invoicing and payment tracking
• Maintain office supply inventory and coordinate reordering as needed

Qualifications

• Strong organizational skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Experience with email marketing platforms and website content management systems preferred
• Professional demeanor and customer service orientation
• Interest in fine art is highly desirable
• Proficiency in Microsoft Office or Google Workspace; familiarity with CRM or auction systems is a plus