Volunteer and Office Coordinator

$18.00 - $19.00 hourly
  • Habitat for Humanity of the Greater Teton Area
  • 850 West Broadway, Jackson, WY, USA
  • Feb 11, 2021
Full time Accounting Admin-Clerical Construction Customer Service Nonprofit-Social Services

Job Description

The Volunteer and Office Coordinator supports administrative procedures and volunteer efforts of Teton Habitat.  The position is adaptable and includes both office-oriented tasks as well as opportunities to interact with members of the community on Habitat’s building site(s).  The Volunteer and Office Coordinator must have the ability to manage multiple tasks, be detail-oriented and enjoy working with people.  The position reports to both the Office Manager and Community Engagement Manager.  All work will be coordinated with those managers.  

This position is full-time, hourly, and includes full benefits - paid time off, health insurance, retirement, and a recreation benefit.

Send a resume & cover letter to [email protected]

RESPONSIBILITIES AND DUTIES

Volunteer activities:

  • Support the volunteer program with recruitment and scheduling of volunteers and communicating with groups and individuals before and after volunteer shifts
  • Enter volunteer data in the database
  • Prepare volunteer reports on a monthly basis
  • Serve as volunteer host on Wednesdays, Thursdays, and Saturdays by welcoming volunteers, giving a Habitat 101 talk, and maintaining site hospitality needs as well as assisting with volunteer efforts in the ReStore (water, coffee, snacks, etc.)
  • Serve as ‘special volunteer group’ (National Civilian Community Corps, Collegiate Challenge, RV Care-A-Vanners) host when these volunteer events occur
  • Take photographs and videos of job site, community engagement, and ReStore goings-on
  • Other duties as assigned by Community Engagement Manager

 

Office activities:

  • Collect and distribute mail
  • Support A/P activities with collecting receipts for credit card statements, acquiring signatures for checks, scanning, and mail preparation
  • Maintain construction payables record keeping
  • Assist with acquiring, maintaining, and organizing office supplies
  • Initiate and track construction lien waivers
  • Serve as meeting host by preparing and resetting conference room for committee and board meetings
  • Other duties as assigned by Office Manager

 

Program Support

  • Support all members of the administrative team when preparing for special events including volunteer recruiting, logistics, and marketing
  • Assist the Homeowner Services Manager with administrative tasks related to homeowner selection and closing
  • Support the Development Manager with preparing fundraising campaign materials
  • Develop a base-level of proficiency with WordPress, Form Assembly, and other office apps and platforms

 

SKILLS & CHARACTERISTICS REQUIRED: 

  • Proficiency using a computer, including Microsoft Word, Excel and Outlook and internet
  • Strong organizational skills and ability to follow through with medium and long term projects
  • Strong writing, spelling, and grammar skills
  • Reliable and consistent, striving for accuracy in accounting and record-keeping
  • Creativity, energy, and friendliness are a must
  • Ability to work Tuesday to Saturday schedule
  • Ability to work some evenings
  • Experience with Salesforce (desired)
  • English and Spanish speaking (desired)

 

ABOUT HABITAT: Habitat for Humanity of the Greater Teton Area (Teton Habitat) brings people together to build homes, communities, and hope.  We help low-income families find opportunity and stability and to improve their futures.  Habitat helps build stronger families and neighborhoods through homeowner education and by partnering with donors and volunteers to construct attractive affordable homes.  Teton Habitat also runs a Habitat for Humanity ReStore, which sells donated building supplies, home furnishing, and appliances to help fund Habitat’s mission.  Teton Habitat is a locally run affiliate of Habitat for Humanity International.

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