Administrative Associate

  • Convergence Investments
  • Jackson, WY, USA
  • Jul 09, 2020
Full time Admin-Clerical

Job Description

Convergence Investments, a private equity real estate focused investment firm headquartered in Jackson, is seeking a full time Administrative Associate to join our team. Duties include providing direct support for the company’s CEO and Executive Team, office management, bookkeeping, and travel and event planning. Convergence offers competitive salary, health and dental insurance, and paid time off, along with additional benefits.

Responsibilities:

  • General organization and management of office related activities
  • Delivering exceptional service to our investors, customers, guests
  • Development and implementation of policies and procedures related to all organizational activities
  • Maintain office supplies, incoming and outgoing mail, answer calls and investor inquiries
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
  • Assist controller with bookkeeping and accounts payable/receivable processing
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video-conferences
  • Domestic and international travel planning & booking for executives
  • Database and file management (Fintrex/IMS/Egnyte)
  • Event Planning:
    • Coordination of annual Jackson Hole Investor Summit (3-day conference)
    • Occasional company events, investor events, YPO events, etc
  • Contributes to team effort by accomplishing related results as needed

Requirements:

  • A bachelor’s degree or equivalent
  • Administrative or office management experience
  • Proficient in Microsoft Suite (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Ideally, experience working closely with executives and VIPs
  • Must maintain flexible schedule and responsiveness outside work hours for email, text, and phone calls 

Skills & Competencies:

  • Attention to detail and high level of accuracy
  • Problem solving
  • Planning and organizing
  • Information gathering and monitoring
  • Adaptability/Ability to Multitask
  • Teamwork/Collaboration

Interested applicants please send cover letter and resume to [email protected]

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